Legislation

Privacy collection statement – gift offers


This privacy collection statement – gift offers – sets out how EPA collects, retains and uses information about gift offers made to its Governing Board members, subcommittee members and employees (including other workplace participants) by an external source.

Background

This privacy collection statement is published in accordance with the Information Privacy Principles in Schedule 1 of the Privacy and Data Protection Act 2014.

EPA is part of the public sector. As such, it complies with a range of laws and related obligations, including the:

  • Public Administration Act 2004;
  • Minimum accountabilities for the management of gifts, benefits and hospitality issued by the Victorian Public Sector Commission; and
  • Privacy and Data Protection Act 2014.

Purpose of collection, retention and use of information

As part of EPA’s compliance with its obligations and with good public sector governance practice:

  • If an individual or organisation offers a gift, benefit or hospitality (gift) to a Governing Board member, subcommittee member or employee (including other workplace participants) of EPA, or to their close friend, relative or associate, as a result of that person’s role with EPA, information about the offer will be recorded, retained and used by EPA.
  • Details of the information that will be recorded, retained and used by EPA are set out in the EPA Gifts, benefits and hospitality policy (publication 1746).
  • This policy is published on the EPA external website.
  • As set out in the policy, EPA publishes a ‘de-identified’ copy of its gifts register (publication 1747) on its external website.
  • The purpose of collecting, retaining and using information about gift offers made to Governing Board members, subcommittee members and employees (including publishing the ‘de-identified’ copy of the EPA gifts register on its external website) is to help ensure our policy is effective and meet our legal obligations, including:
    • promote transparency in public sector decision making; and

    • comply with the Minimum accountabilities for the management of gifts, benefits and hospitality.

Viewing information

If you (individual or organisation) have offered a gift, benefit or hospitality to a Governing Board member, subcommittee member or employee of EPA, or to their close friend, relative or associate, as a result of that person’s role with the EPA you can view the information that has been recorded by contacting the EPA Integrity Officer at integrity.officer@epa.vic.gov.au.

Please note that, in accordance with the EPA’s gifts policy, whilst information on both ‘reportable’ and ‘token’ gifts (as defined in the policy) is recorded, retained and used by EPA:

  • only information on reportable gifts is recorded in the gifts register; and
  • steps have been taken to ‘de-identify’ personal information in the copy of the gifts register that is published on the EPA’s external website.

Page last updated on 27 May 2019